VoIP phone systems are flexible and feature-rich systems that reduce communication budgets without compromising voice quality or features. In fact, VoIP uses features that are much broader than traditional phone systems, such as virtual phone numbers, voice and fax transfers, switching from Wi-Fi to mobile, and more.
Despite the great advances in VoIP technology, many companies are opposed to the introduction of VoIP. They are concerned about poor sound quality, insecure networks, reliance on Internet connections, cost and implementation complexity. In this article, we discuss how the benefits of VoIP phones outweigh the disadvantages and how to get the most out of your VoIP system.
Why choose a VoIP phone system?
VoIP will undoubtedly add value to your business. In this way:
Improvements in VoIP technology
Early VoIP users were limited by computer systems and average voice quality. Today’s standard phones (with VoIP adapters) and IP phones promise high voice quality, portability and a variety of useful features. Businesses use existing data networks to manage office phone calls, resulting in huge savings and increased productivity.
VoIP reduces communication costs
Traditional telephone systems involve expensive infrastructure management and maintenance in accordance with industry regulations. With VoIP, companies reduce deployment and maintenance costs by creating a unified voice and data network. Finding what usually costs an employee $ 100 per person is as easy as connecting an IP phone to another broadband outlet. VoIP providers are significantly cheaper than traditional phone system vendors.
Mobility and availability with VoIP
IP phones can be used anywhere there is a broadband connection. You can receive calls from customers and helpers without trying your mobile phone from the office, home, hotel or even a friend. Many VoIP systems include software that allows you to make and receive calls on your laptop using a headset and microphone.
Simple VoIP configuration
VoIP phone systems can be configured to forward voice mail and faxes to your e-mail inbox and read e-mails in voice mail. You can easily manage your messages and emails from one place.
virtual phone number
If you select customers there, you may want to use the area code for another area of your business. With VoIP, you can have a virtual phone number with your desired area code.
VoIP improves productivity
Studies show that VoIP systems improve productivity by about 4 hours per week per employee. The features of a VoIP phone system reduce the time required to handle calls. You can set your VoIP phone number to call your mobile phone and landline at the same time before you can access your voicemail, so you don’t miss an urgent call.
Use all VoIP phone systems
As you can see, VoIP has a lot to offer. If you’re still worried about potential obstacles, these tips will help you overcome it.
1. Hire VoIP vendors
While a standard VoIP phone system is fairly easy to set up, larger projects hire a VoIP provider. Your network provider may have installed and configured a small business VoIP solution for you.
2. Start a demonstration project
Have a small group of people use VoIP and see if it’s good for your business. When you are satisfied, throw it in the office. Save your traditional phone system as a backup during this step.
3. No missed calls with call forwarding
Configure the VoIP phone system to forward missed calls to a cell phone or landline. If there is a power outage, you will not miss a call until the backup (generator, etc.) is running.
4. Secure your network
The only way to prevent call hacking is to protect your network from denial-of-service attacks and digital hackers. Network security and accuracy must always be kept up to date. VoIP phone systems are an affordable option with all the benefits of a technologically advanced communication system. Small businesses can reduce travel costs with high-quality real-time video conferencing, call center applications, and other attractive VoIP benefits. With the latest cordless phones that offer seamless switching between mobile and Wi-Fi networks, VoIP users can expect even greater cost savings and attractive offers.